Mailavo handles the entire mailing workflow — PDF upload, address cleaning, postal presorting, cost review, print partner routing, and tracking — so you never have to deal with a mail house again.
How It Works
Every mailing on Mailavo follows the same workflow. Here's exactly what happens after you upload your file.
Step 1
Upload a ready-to-print PDF — bills, invoices, statements, marketing letters, or any document your software outputs. Mailavo reads the address block directly from each page. No separate spreadsheet, no mail merge, no reformatting required.
Step 2
Every address is validated against the USPS delivery file (CASS certified) and updated for recent moves (NCOA). Undeliverable pieces are flagged before you spend a cent on postage — protecting your list quality and your budget.
Step 3
Mailavo calculates per-piece postage in real time, sorting your list by 5-Digit, 3-Digit, AADC, and Mixed AADC rates to unlock the deepest available USPS discount on every piece. Savings vary by list quality and geography, but presorted rates are always below retail First Class.
Step 4
See the exact total — print cost per piece, postage per piece after presort, and any additional sheet or insert fees — before the job is submitted. Your account balance is debited only when you click Confirm. No surprises.
Step 5
After you confirm the job, Mailavo routes it to a matched print partner based on their registered equipment, paper stocks, capacity, and SLA. You don't lift a finger. The job moves from your dashboard to a print shop's queue automatically.
Step 6
Monitor every job from Submitted → Accepted → In Production → Fulfilled. Your job history shows the full audit trail — piece count, cost breakdown, and fulfillment confirmation — with no phone calls required to find out where your mail is.
More Features
Every feature below is included — no add-on fees, no feature tiers, no hidden modules.
Include additional pages — promotional inserts, return envelopes, or informational sheets — with any mailing. Each piece in the job gets the same insert automatically.
Choose one-sided or two-sided printing and black-and-white or full color on a per-job basis. Costs adjust in real time so you always know what you're spending before you confirm.
Save your job settings — mailpiece type, envelope, paper stock, insert config — as a named profile. Reuse it for recurring mailings without re-entering the same information every time.
Invite teammates, assign admin roles, and manage multiple mailing accounts under one organization — useful for departments, mail permits, or different billing accounts.
Load your account with credits via credit card (standard Stripe fees apply) or ACH bank transfer (fees absorbed by Mailavo). Credits roll over and never expire.
Connect your billing system or ERP via SFTP. Mailavo polls for new files on a schedule and processes them automatically — no manual uploads required for recurring campaigns.
Control how long uploaded files are stored on Mailavo's servers. Set your own retention period in account settings to match your organization's data handling policies.
Create a free account. Upload a PDF. See the exact cost before you spend anything.